We are playing in a league at my local game store where you fly one ship each on missions as a group. Everyone starts in a PS1 A-Wing and can then upgrade PS, skills, upgrades, etc based on credits and Victory points. You can also pay VP's to change ships. (I'm saving for a B-Wing upgrade)
Anyway I made this custom roster for recording my pilot. The first number is the total gained, the second the total available to use. When printed, the upgrade card slots will allow one card to cover it. The actual cards available to chose from will be listed under each type. When we change ships, I'll change the pilot card to reflect that as well as the upgrade slots to match those on the ship. That's it. Pretty simple record sheet