I was reminded by TheWanderingJewels reposting the saibankan governmental system that a similar post of theirs some time ago inspired me to rework that system into something a little more tailored to Rokugan and RPG mechanics -- but I can't remember if I ever put it up on the forum. Whether I did or not, here it is (again?), for our shiny new RPG board!
In order to do this, I first went through and figured out what the underlying structure was for the types of organization and the titles that appear in them. (For example, anything translated as "bureau" is a ryou in Japanese, and tends to have the following positions listed: chief, assistant director, senior bureau secretary, junior bureau secretary, senior officer, and junior officer. Certain bureaus have additional positions unique to their purview, but that appears to be the basic framework for what constitutes a bureau in this system.) I then altered some terminology for clarity, so that the difference between, say, a senior officer in an agency and a senior officer in a bureau is more readily apparent, and the head of a bureau is not called a kami (different characters than the one used for spirits, but for non-Japanese-speakers the homophone is more distracting than useful). Finally, I rearranged the actual structure a bit to reflect the nature of Rokugani society; there are now three major divisions within the bureaucracy, to reflect the "three pillars" idea of court (courtiers, artisans), religion (shugenja, monks), and war (bushi, ninja -- not that ninja really show up in this arrangement, but you know what I mean). Since I'm treating this as the bureaucracy of a Great Clan rather than the Empire as a whole, the structural rearrangement also included expanding the role of dealing with stuff outside the clan.
On to the actual system!
STRUCTURE
The highest officials serving a Clan Champion are called the Daijou-kan or Great Council of State. These usually include the major family daimyo, plus individuals who are almost always either close relatives of the Clan Champion or close relatives of the Champion's spouse, though occasionally a truly close companion attains this rank. Often called hatamoto, they hold Status 6.5. [Note that this is a 0.5 boost from what the book says; I did that to make room for the officials below them.] Many of them also serve as controllers (see below), but not all.
Controlling Boards (Kyoku)
Most of the bureaucracy of a Great Clan is divided into three Controlling Boards, one for each of the "three pillars" of Rokugani society. The Controlling Board of the Left handles matters of civil administration; the Controlling Board of the Center handles matters of religious and scholarly administration; the Controlling Board of the Right handles matters of military administration.
Appointments to even menial Controlling Board positions are usually reserved for scions of highly influential lineages.
Controlling Board positions:
Controller (Ben)* -- 6.3
Counselor (Nagon)* -- 5.9
Board Clerk (Geki) -- 4.3
Recorder (Shi) -- 3.3
*These titles are never used in their unmodified form; they always carry one of the prefixes mentioned below, in the Status section. If there is only one gradation of that rank, as is often the case with controllers, the prefix used is "dai" (daiben, dainagon).
Ministries (Shou)
A ministry position is the highest office to which an ordinary samurai can generally aspire. Attaining an appointment to one of these positions is still not easy, and rising through the ranks generally requires great political skill, influential connections, or truly glorious deeds.
Within each Controlling Board there are usually two to four Ministries, each overseeing a more specific realm of activity. A Ministry is composed of Offices, Bureaus, and Chambers, plus occasional units with less standardized names.
Ministry positions:
Minister (Kei) -- 6.0
Assistant Minister (Fu)* -- 5.5
Ministerial Secretary (Jou) -- 4.8
Ministerial Recordkeeper (Roku) -- 3.8
Ministerial Clerk (Sakan) -- 3.2
*When differentiated into gradations of seniority, the sounds change slightly; a senior assistant minister is a taifu instead of a daifu, and a junior assistant minister is a shoubu instead of a shoufu.
Offices/Bureaus/Chambers (Shiki/Ryou/Tsukasa)
Within a Ministry, an Office is considered more prestigious and important than a Bureau, and both surpass a Chamber. Both Offices and Bureaus may contain Chambers within them, but some Chambers report directly to the minister.
Office positions:
Commissioner (Daibu) -- 5.0
Assistant Commissioner (Daibu no Suke) -- 4.5
Official Secretary (Jin) -- 3.8
Official (Soku) -- 3.3
Official Clerk (Shoki) -- 2.6
Bureau positions:
Director (Kou) -- 4.0
Assistant Director (Kou no Suke) -- 3.5
Bureau Secretary (In) -- 2.8
Bureaucrat (Kanryou) -- 2.3
Bureau Clerk (Kanri) -- 1.8
Chamber positions:
Head (Shou) -- 3.0
Aide (Yuu)-- 1.5
Provincial Bureaucracies
The governmental structures of the provinces within a Great Clan's lands do not fall under the authority of a Controlling Board, but rather report directly to the Daijou-kan. Lower levels of a clan's bureaucracy have their own structures, in simpler form: since a provincial governor is Status 6, he cannot be served by a minister (who is also status 6). All provincial bureaucracy is therefore organized under Offices, Bureaus, or Chambers. Likewise, a city governor (Status 5) oversees Bureaus and Chambers only; he cannot promote anyone to higher rank than that.
CONTENT
The specific details of any bureaucracy have varied a great deal across the Empire and throughout history. What follows is a "generic" bureaucracy, detailing organizations common to most of the Great Clans, but a GM is more than free to alter this to suit a given circumstances.
Controlling Board of the Left
Ministry of the Interior
-- deals with the civil administration of the clan; this is usually the largest component of this Board. Examples of units within this ministry:
--Office of Trade
--Office of Land Records
--Bureau of Clan Roads
--Bureau of Forestry
--Bureau of Heimin Affairs
--Bureau of Music and Books
-----Chamber of the Censors
--Bureau of Ports
--Bureau of Scattered Ranks
--Geneaological Chamber
--Chamber of Precedence (settles questions of rank precedence)
Ministry of the Exterior
-- deals with matters outside the clan, such as other clans and imperial affairs. Examples of units within this ministry:
--Office of Imperial Contact
-----Emerald Chamber
-----Jade Chamber
--Bureau of Foreign Affairs (often one for each Great Clan)
--Chamber of Minor Clan Affairs
--Bureau of Visitors (tracks non-clan samurai visitors)
--Chamber of Travel Papers
Ministry of the Champion's Household
-- in its strictest configuration this only deals with the domestic affairs of the Clan Champion and associated family and hangers-on. In practice, the ambit for this ministry is often much wider, as it takes responsibility for everything related to the places where the Champion resides.
--Office of the Consort's Household
--Office of the Palace Guards
-----Left Division of the Inner Palace Guards
-----Right Division of the Inner Palace Guards
-----Left Division of the Middle Palace Guards
-----Right Division of the Middle Palace Guards
-----Left Division of the Outer Palace Guards
-----Right Division of the Outer Palace Guards
--Office of the Palace Table
-----Chamber of Sake
--Office of the Wardrobe
-----Chamber of Embroidery
--Bureau of Carpentry
--Bureau of the Champion's Attendants
--Bureau of the Palace Kitchen
--Bureau of Palace Equipment
--Bureau of Palace Upkeep
--Bureau of Skilled Artisans
--Bureau of the Stables
--Chamber of the Champion's Family
--Chamber of the Champion's Table
--Chamber of the Palace Physicians
Controlling Board of the Center
Ministry of Ceremonial
-- deals with scholarly and ceremonial matters that are not directly spiritual in nature. Although some of its officials are shugenja or (where applicable) clan monks, many are courtiers with a more scholarly bent. Examples of units within this ministry:
--Office of Education
-----Chamber of the School (one per dojo tradition in the clan)
--Bureau of Divination
--Bureau of Festivals
-----Chamber of the Calendar
--Bureau of Medicine
--Bureau of Tombs and Memorials
Ministry of Religion
-- deals with spiritual matters that are generally the province of shugenja or monks. Courtiers or bushi may be assigned to minor positions within this ministry, especially if they hail from shugenja families, but the higher-ranking officials within any given organization are almost always shugenja or (where applicable) clan monks. Examples of units within this ministry:
--Office of Shintao
--Office of Fortunism
--Office of the High Priest/ess of the Founding Kami
-----Chamber of the Ancestors
--Bureau of the Brotherhood
-----Chamber of Itinerant Monks
--Bureau of Temple and Shrine Construction
-----Chamber of Temple and Shrine Guards
Controlling Board of the Right
Ministry of War
-- deals with the clan's military affairs, both the standing army and the recruitment and training of ashigaru. In warlike clans such as the Crab, the Lion, and the Unicorn, this is by far the largest ministry of the Right. Its chief official reports directly the clan's rikugunshokan, who is a member of the Daijou-kan. Examples of units within this ministry (not including the standing army):
--Office of Ashigaru
--Office of Military Storehouses
--Office of Weapons and Armor
--Bureau of the Border Patrol
--Bureau of Couriers
--Bureau of Fortifications
--Bureau of Horse Breeding
--Bureau of Military Honors
--Falconry Chamber
Ministry of Justice
-- deals with law and order outside the army structure. Most of its officials are bushi, but courtiers are well-represented within its ranks. Examples of units within this ministry:
--Office of Magistrates
-----Doshin Chamber
--Bureau of Assessment (levies fines)
--Bureau of Imperial Coordination (Emerald/Jade)
--Bureau of Judicial Records
--Bureau of Prison Oversight
--Chamber of the Executioner
Ministry of Taxation
-- because money requires protection, this ministry customarily falls under the purview of the Controlling Board of the Right, rather than the Left. Certain elements within this ministry are occasionally the focus of a power struggle with the Ministry of the Interior. Examples of units within this ministry:
--Office of Tax Collection
-----Land Assessment Chamber
--Bureau of Coinage
--Bureau of Statistics
-----Chamber of the Census
--Bureau of Storehouses
--Chamber of Weights and Measures
--Mining Survey Chamber
--Chamber of Weaving (sample; other major productive industries have similar chambers)
STATUS
In conversation, Status Ranks are designated with poetic adjectives, as follows:
Rank 9 -- Bright
Rank 8 -- Pure
Rank 7 -- True
Rank 6 -- Straight
Rank 5 -- Diligent
Rank 4 -- Earnest
Rank 3 -- Following
Rank 2 -- Advancing
Samurai below Status Rank 2.0 are simply ji-samurai. Within a given rank, gradations are spoken of as degrees, so that an assistant minister (Status 5.5) is referred to as occupying the fifth degree of the Diligent Rank.
Any position other than the top one in a given organization can be subdivided into either senior and junior grades, or senior, middle, and junior. This is noted by adding a prefix to the relevant title: dai (senior or "greater"), chuu ("middle"), and shou (junior or "lesser"). Subdivision of this kind is common in large organizations, but it can also be used to convey social nuance; a samurai from a particularly important lineage or one who has served especially well may be distinguished with a senior grade, while a samurai new to the organization or one who meets with disfavor from their superior may be marked as junior. A senior bureaucrat gains 0.1 Status over a middle or unmarked one, whereas a junior bureaucrat is 0.1 Status lower. For example, a senior assistant minister is Status 5.6, a middle assistant minister (or just "assistant minister") is 5.5, and a junior assistant minister is 5.4.
Among touchy samurai, failing to accord a senior bureaucrat their distinguishing prefix can be grounds for a duel.