I'll catch up with my reading at some point but while the game may be called X-Wing Miniatures this is most certainly a CARD game first and foremost. As I've said in previous topics if there is one thing you can get rid of and have the game play just like it does it is the ship models; the game sure doesn't look as pretty and wouldn't attract near as much attention but the actual game play is unaffected.
What you need to play:
Bases w/ tiles representing ships.
Pilot cards for those ships being represented and any upgrades that may be with them.
The various templates and tokens granted most tokens could be recorded via other means.
X-Wing dice or the dice app.
You don't need the cards more than the miniature. Just print your list. I see a lot of player that just bring their list on paper on gaming night.
I was already revising my post when you replied.
Now to maintain the RULES as they are written the cards are just as important as the miniature. Maybe you can ignore requirements for the cards and print your list but then you could just print the base tiles you need to go on the bases and not worry about the miniatures used either.
You have trouble keeping track of your cards so you bring your list all on a sheet of paper. Well maybe I don't want to carry around all of those minis which take up a lot of space and can break so I'll just bring copies of the tiles to put down on the bases which I need to bring along with my templates and a few tokens. I should have no trouble fitting my entire squadron, except maybe the dice which I can just drop into my pocket, into a letter sized envelope to bring to game night.